WUNRN
UN Division for the
Advancement of Women
Pre-registration
DEADLINE: 9 January 2009
Organizations should pre-register their representatives for CSW53, if possible online at this webpage, by 9 January 2009.
NGO participation
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Representatives of ECOSOC-accredited
NGOs may attend all open official meetings of the Commission. Usually,
informal consultations on the negotiation of outcomes (decisions and
resolutions) are restricted to government delegates. The Chairperson of these
closed meetings may allow NGOs to observe some of these consultations during
the initial stages of negotiation. Modalities of NGO participation in
CSW sessions |
Only NGOs that are accredited
to, and in good standing with, the Economic and Social
Council (ECOSOC), may
attend the annual sessions of CSW at UN Headquarters.
NGOs without ECOSOC accreditation can, however, organize and attend
parallel events held outside UN premises, for example in the
For information on how
to apply for ECOSOC accreditation, please visit the DESA NGO Section
website at: http://www.un.org/esa/coordination/ngo.
Invitations to ECOSOC-accredited NGOs
were sent out by e-mail on 20 October 2008. Should an e-mail not reach its destination,
DAW sends the invitation by fax or regular post.
Please note that DAW only sends invitation and confirmation letters to
the organization’s e-mail or postal address or fax numbers that appear in the DESA NGO Section database of ECOSOC-accredited NGOs.
The DESA NGO Section should be notified of any changes to an
organization’s official e-mail or postal address, or fax or telephone number
at: desangosection@un.org.
In addition, the invitation is included in the DESA NGO Section’s package that
is mailed out in November to all NGOs in consultative status with ECOSOC.
What an eligible NGO should do if it has not received the invitation:
- Check with its headquarters to
see if the invitation has been received;
- Verify with the DESA NGO Section
whether the organization’s contact information is accurate;
- Send a request to DAW at the official CSW
e-mail address to have the invitation re-sent
to the e-mail or postal address or fax number in the DESA NGO Section
database once the organization is satisfied that the contact information
is correct.
Pre-registration and registration
Pre-registration
DEADLINE: 9 January 2009
Organizations should pre-register
their representatives for CSW53, if possible online at this webpage, by 9 January 2009.
Organizations pre-registering representatives should also designate alternate
representatives, in particular if attendance at the session is contingent upon
obtaining an entry visa to the
There is currently no limit on the number of representatives each organization may pre-register. However, due to limited space on UN premises, and to security and safety concerns, Security Officers may limit the number of representatives who are allowed to enter conference rooms during the CSW sessions.
How to pre-register
online
To pre-register NGO representatives online, please click here. To
login, please enter the organization login ID and password provided with the
invitation. Any changes to the organization’s pre-registration should also be
made online here.
Click here to retrieve a forgotten login ID and/or password.
If you have any problems using the online pre-registration system, please
refer to the online help manual.
Please note:
- Organization login ID and passwords
are strictly confidential. NGOs should not give their
organization login ID or password to any other organization. Giving an
organization login ID and password to another organization would allow the
recipient organization to tamper with the data.
- When pre-registration has been
done online, please do not send any duplicate pre-registration
forms by fax or regular post as this will only delay the processing of the
information.
- It may take up to three business
days to process pre-registrations as well as subsequent changes.
What
should be done when login fails
Passwords are CASE-SENSITIVE. Please make sure to enter passwords
exactly as they appear on the invitations.
Click here to
retrieve a forgotten password. Passwords will only be e-mailed to the
organization’s official e-mail address in the DESA NGO Section database.
If this still does not work, please send the organization login ID number,
password, and list of participants to the official CSW e-mail address, and DAW staff will pre-register
them.
Instructions for changing / editing names of representatives who have
already been pre-registered
Organizations can review and change the names of their pre-registered representatives
on-line by logging-in on the login page.
Names and contact details of representatives can be edited by clicking on the
relevant name.
Organizations can also "un-register" representatives by clicking on
the 
(unlist icon)
button.
Substitutions/corrections can also be made through a faxed request to DAW.
Please note that a faxed request will only be processed by DAW if
the request is made on stationery with the official NGO letterhead AND
includes the organization login ID and password. Please note that delays in
processing requests made by fax may be unavoidable.
Pre-registration questions
All pre-registration-related questions should be sent to the official CSW e-mail address. The subject line should read “CSW
pre-registration.”
Confirmation of pre-registration
Following the completion of pre-registration, NGO representatives will be able
to download and print their confirmation letters. These letters are
available within three days of pre-registration.
Please note that the organization login ID and password are required in order
to login (the same ones used for pre-registration). Once logged in, click on
the "representatives" menu option.
If you have any problems using the online pre-registration system, please
refer to the online help manual.
If the letters can still not be retrieved online, please send an e-mail
containing the organization login ID to the official CSW e-mail address.
On-site registration
Upon arrival at the United Nations, each NGO representative should register
on site in order to obtain a UN Grounds Pass. Details regarding on-site
registration and issuance of UN Grounds Passes are provided in the confirmation
letter. On-site registration is a pre-requisite to obtaining a UN grounds pass
that is valid for the duration of the session.
Please note that DAW will only accept official confirmation letters that have been
posted on its online pre-registration system.
The
United Nations will not make travel or visa arrangements or pay for any
expenses in connection with the participation of NGO representatives in the
sessions of CSW. Such arrangements and costs are the exclusive
responsibility of participants.
Participants are encouraged to submit their visa applications well in
advance, in accordance with their local United States Consulate
requirements, in order to allow sufficient time for processing.
Information regarding possible
accommodation in
Pre-sessional roundtable discussions
In preparation for each session of
CSW, the NGO Committee on the Status of Women, which is a group of New
York-based women’s NGOs in consultative status with ECOSOC, collaborates with
the Division for the Advancement of Women to organize roundtable discussions at
UN headquarters in
This
year’s roundtables are expected to take place in February. The dates and venue
of these roundtables will be announced in the UN Journal.
Written statements to CSW may be
submitted by ECOSOC-accredited NGOs on the thematic issues considered by CSW in
accordance with ECOSOC resolution 1996/31. These statements are submitted
months prior to any session in order to allow time for processing and issuance
of the statements as official United Nations documents for the Commission.
DEADLINE: 21 November 2008 for individual statements and 28 November
2008 for joint statements
Submission of written statements
- Written
statements shall be submitted in one of the official languages of the
United Nations (Arabic, Chinese, English, French, Russian, Spanish). Organizations
wishing to submit their statement in more than one official language must
specify which language version is the original, and which other language
versions are to be used as references for translation;
- Statements by organizations in general
consultative status should not exceed 2000 words; statements by
organizations in special consultative status should not exceed 1500
words;
- Please note that the word count
should include the required title and agenda item;
Please use attached sample
- The list of signatories (all of
whom must be ECOSOC-accredited organizations) should appear in
alphabetical order;
- The names of organizations
should be written as they appear on the DESA NGO Section’s database;
- Statements should be submitted
in their final form. Once submitted they will immediately enter the
processing procedure;
- Statements should be written in
a Times New Roman text font, size 12.
- Statements should be submitted
as Word documents with ‘NGO name written statement’ as the filename; and
- Statements should be e-mailed
to the official CSW
e-mail address, with 'Written statement /
Name of NGO' in the subject line.
Oral statements
DEADLINE: 27 February 2009
General discussion
Oral statements may be made during the general discussion by a limited number
of NGOs in consultative status with ECOSOC. The number of oral statements to be
delivered at the session will depend on the time available.
Oral statements should not exceed three minutes.
In an effort to bring broad-based views of the NGO community to the
intergovernmental process, preference is given to NGOs speaking on behalf of
groups of organizations, caucuses, or coalitions. NGO representatives are
therefore encouraged to prepare joint oral statements.
NGOs wishing to speak during the general discussion should submit a request to the official CSW e-mail address no later than 27 February 2009.
Requests should clearly indicate:
- the
topic(s) covered by the statement (in summary form)
- the
organization(s)
- the name
of the speaker
- the
speaker's e-mail contact address
- the
speaker's local (
Procedural details will be posted at a
later date.
Interactive panels
NGOs wishing to speak during the interactive panels should submit a request to the official CSW e-mail address no later than 27 February 2009.
Interventions should not exceed three
minutes.
These interventions should NOT be in the form of prepared statements and NGOs
are therefore not required to submit copies of such interventions.
Interventions must be focused on the issue being considered. Inputs on
other issues will not be accomodated. Theses interventions may take the form of
comments or questions to the experts on the panels.
DEADLINE: 9 January 2009
Parallel events held on UN premises
Parallel
events may be organized on UN premises during the CSW session by Permanent Missions,
UN entities and ECOSOC-accredited NGOs collaborating with
The
sponsoring Permanent Mission or UN entity should request rooms and equipment
through the Parallel Event
Request System for Permanent Missions and UN entities. The
sponsoring Permanent Mission or UN entity assumes responsibility for paying any
expenses related to the event, and should be present at the event.
Parallel
events held in the
Parallel events organized by NGOs take
place outside UN premises, usually in the
The scheduling of NGO-organized
parallel events in the
The procedure to request a parallel
event differs depending on whether an NGO is accredited with ECOSOC or not.
ECOSOC-accredited NGOs wishing to organize a parallel event
during the CSW session should do so via the Parallel Event
Request System for NGOs, using the organization login ID and password
indicated in the invitation letter.
Requests should be submitted by 9 January 2009,
using one form per event.
For any problem with the online Parallel Event Request system, please refer
to the online help manual.
Non-ECOSOC-accredited NGOs should send their requests directly
to the NGO Committee on
the Status of Women.
Calendar
of parallel events
A calendar of all parallel events
organized by Permanent Missions, UN entities, and NGOs is posted on the DAW web
site one week prior to the CSW session, and updated regularly.
If NGOs organize parallel events in venues other than the
Questions on parallel events organized
by NGOs
All questions on NGO-sponsored events should be directed to the NGO Committee
on the Status of Women and NOT to DAW.
The NGO Committee on the Status of Women
708 3rd
Ave. 5th Floor, Room 101
New York, NY 10017
Fax number: +1
(212) 209-7161
Focal point contact:
Ms. Vivian Pender
E-mail address: info@ngocsw.org
The media accreditation form and other
related data can be accessed at www.un.org/media/accreditation.
For further media enquiries and to receive press releases relating to the CSW
and other women's issues, please e-mail: mediainfo@un.org.
Media
representatives wishing to attend the CSW should contact:
Media Accreditation & Liaison Unit
Department of Public Information
Room S-250
UN Headquarters
New York
NY 10017, USA
Fax: 1-212-963 4642
Frequently asked questions (FAQs)
Eligibility / accreditation
Is my NGO
eligible to participate in CSW?
How does an NGO
become eligible to participate in CSW?
How does an NGO
become ECOSOC-accredited?
Invitation / pre-registration
What do I do if
my NGO is ECOSOC-accredited but has not received an invitation?
How do I
pre-register representatives?
How many
representatives can my NGO register?
What do I do if
login to pre-registration fails?
How can I
retrieve my organization login ID or password?
Parallel events
What is the
deadline for requesting parallel events?
Who can hold
parallel events on UN premises?
Who schedules
parallel events in the Church Center?
Written statements
What is the
deadline for submitting written statements?
What language
can I submit a written statement in?
Oral statements
What is the
deadline for oral statement requests?
How long should
oral statements be?
Travel and visas
Can the UN help
me obtain a visa to the United States?
Can the UN fund
my travel or my stay in New York?
Can the UN help
me find a hotel in New York?
Other
What is the NGO
Committee on the Status of Women?
How can I
contact the NGO Committee on the Status of Women?
How can media
representatives attend CSW?
I have
other unanswered questions – who can I contact?
Please e-mail your question to the official CSW
e-mail address.
The official e-mail address for queries related to CSW53 is
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